RicochetAI

Less Paperwork.
More Patient Care.

RicochetAI builds bespoke automation systems for UK healthcare and wellness clinics — eliminating admin burden so your team can focus entirely on patient outcomes.

Serving clinics including

Physiotherapy Aesthetics Dental Chiropractic Osteopathy Wellness & Spa Sports Medicine

Bespoke Automations for Clinics

Every automation is purpose-built for the specific workflows of UK healthcare and wellness practices.

Appointment Automation

Automated booking confirmations, SMS & email reminders, cancellation handling, and waitlist management. Dramatically reduce no-shows without lifting a finger.

Patient Follow-Up Systems

Automated post-treatment check-ins, recall reminders, review requests, and re-booking nudges. Keep patients engaged and your diary full year-round.

New Patient Intake & CRM

Instant responses to enquiries, automated intake forms, and onboarding sequences. Every new patient lead is captured, qualified, and nurtured automatically.

Admin & Compliance Reporting

Automated invoicing, insurance claim chasing, staff scheduling, and compliance-ready reports. Reclaim hours of back-office admin every single week.

Up & Running in 4 Steps

A clear, clinic-tested process — with no disruption to your day-to-day operations.

01

Clinic Audit

We map your admin workflows, booking systems, and patient journey to identify exactly where automation will have the biggest impact.

02

Custom Blueprint

A bespoke automation plan tailored to your clinic type, software stack, and team — reviewed and approved by you before any build begins.

03

Build & Connect

We build and integrate your automations with your existing booking, CRM, and communication tools — tested thoroughly before launch.

04

Go Live & Scale

Launch with full handover, training, and ongoing support. As your clinic grows, your automations grow with it.

Works With Your Existing Tools

No need to change your software. We connect directly with the platforms your clinic already runs on.

Booking & Practice Management

Cliniko
Jane App
Dentally
Splose

CRM, Automation & Communications

HubSpot
Make
Zapier
n8n
Twilio SMS
Google Workspace
Stripe

Don't see your software? Ask us — we likely integrate with it.

Built on trusted infrastructure

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Common Questions

What types of clinics do you work with?
We work with a wide range of UK healthcare and wellness clinics — physiotherapy, osteopathy, chiropractic, aesthetics, dental, GP surgeries, mental health practices, personal training studios, and more. If you have patients and admin, we can help.
Do you integrate with booking systems like Cliniko or Jane App?
Yes. We integrate with most clinic management software including Cliniko, Jane App, Nookal, Acuity, Fresha, Pabau, and others. We'll confirm compatibility during your free discovery call.
Is patient data handled securely and GDPR compliantly?
Absolutely. All automations are built with UK GDPR compliance in mind. Patient data is handled according to ICO guidelines, and we'll work within your existing data processing agreements.
How long does it take to go live?
Most clinic automation projects are live within 1–3 weeks. A straightforward appointment reminder system can be running in as little as 3–5 days. You'll get a clear timeline after the audit.
Do we need to change our existing software?
No. We build around what you already use. There's no need to switch platforms or retrain your team on new software — we slot seamlessly into your existing setup.

Ready to Reclaim
Your Clinic's Time?

Book a free 30-minute discovery call. We'll audit your workflows and show you exactly which automations will make the biggest difference to your clinic.